If you are a school principal or administrator, you may know the pain of managing an educational institution. Managing the administrative tasks of an educational institution is a data-intensive process. In traditional school management, teachers and other staff members manually stored student information on admission, financial and medical records, academic records, exam reports, examination management, etc. Earlier, they used to manage bulky registers to store all crucial information. This method is cumbersome, and there are possibilities of errors. Moreover, securing the long paper trail requires effort. Fortunately, with technological advancements, schools can save time and effort. Now, they store crucial information using the student information system.
What is a Student Information System?
Student Information System is a tool to manage student data throughout the student lifecycle. The system takes care of every need-from admissions to alumni information. Every data related to individual students is stored in a central database. Teachers, students, and parents can access the information anytime without worrying about data leakage.
In nutshell, the student information system is a central repository of students' data. It serves as a central database managing all school information. The student information system is equipped with added features and modules to provide ease to the school administration.
How Does the Student Information System Work?
Student Information System is a major feature of any institute ERP system. This software is developed to provide better institute growth and meet the expectations of different stakeholders. SIS is a platform to organize and access information related to academics, admissions, finances, and other student-related information.
What are the Features Required to Make a Student Information System Effective?
Top features that make an SIS effective and helpful for school management are:
- Automated student admission
Parents and students can save their time utilizing the student information system. The software takes care of minor to significant tasks. For example, course inquiry and document submission can also be managed through this system. As a result, it fastens the admission process, and students do not need to spend half of their time standing in a traditional admission queue.
- Online exam and grade book management
Schools can cut down their costs by reducing paper wastage. The provision of online examinations helps cut off wastage and promotes sustainability. SIS can plan examination schedules, generate report cards, and digitize every related function.
- Easy assignment publishing
If schools still use conventional methods of giving assignments, they must upgrade their systems. For example, they can shift to online assignments to assess students’ performance. Teachers can create online assignments and share them with a group of students. Likewise, students can also use the same platform to submit assignments. Teachers can also create multimedia-rich assignments using pictures, charts, and PDFs. Such assignments keep students interested, and they are more likely to complete their assignments within time.
- Seamless communication
Schools can reduce communication gaps between various stakeholders using the student information system. It establishes good communication among parent-teacher, student-teacher, and teachers-school principals. Parents can use the student information system to communicate with teachers about their child’s classroom performance.
- A centralized fee collection system
Parents can use different ways to clear fee dues for their kids. They can pay the fees through cards, payment gateways, and other sources. Online fee collection system also reduces the work of other staff as they can easily track fee defaulters, generate fee receipts, and automate tax and discount collections.
- Attendance tracking
Teachers can monitor and mark students’ attendance in real-time. Moreover, they get rid of the repetitive task of marking attendance before the start of every lecture.
- Student record maintenance
The primary purpose of a student information system is to collect and store data in a secured environment. The system securely stores the information and provides access to only authorized persons.
In addition to these basic features, a student information system must also have the following features.
- Secured data storage
- Customized to meet the needs of various educational institutions
- Easy accessibility
- Unmatched and rich user experience
- Minimize paperwork
- Easy integration with other tools
Purpose of Student Information System
Student information system serves as a point of connection between students, teachers, principals, and school admins.
- Purpose of SIS for the school management team
One of the biggest uses of SIS is that it serves as a centralized repository of data. School administrators can preserve student data using this system. Moreover, the system easily updates the information and keeps them at a place. In addition, it reduces the chances of data breaches or loss. An effective student information system also enhances the efficiency of other departments in the school. For example, it can speed up the admission process.
- Purpose of SIS for school teachers
Student information system allows teachers to keep students’ data at a place. This system allows them to access the stored information whenever they want. Moreover, the software is also equipped with various analytical tools and a unique dashboard to track students’ activities.
- Purpose of SIS for parents
Parents can monitor their child’s performance in and outside the classroom using this management software. Moreover, parents can reach out to teachers to understand their child’s behavior in the school.
- Purpose of SIS for students
Students can understand and track their classroom performance and other non-academic activities using the student information system. They can evaluate their performance in each activity and may reach out to teachers to improve their results.
Implementing an effective student information system is like bringing all information under an umbrella. All relevant information is stored under this umbrella and utilized when the need arises.