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How does a Leave Management System Help Schools


In schools, administering the entire leave application and approval process can be time-consuming and tiring. Teachers would have to compose a lengthy leave application, submit it to the appropriate authorities, and wait for their approval, among other things. In the meanwhile, the school administration would need to make the required arrangements to fill the teacher's absence with a substitute. Another difficult task that takes a lot of human labour, time, and resources is keeping track of leaves. This is one of the primary reasons why every school needs a leave management system. In this article, you will about what is a leave management system and why a leave management system is necessary for an educational institution.

What is a Leave Management System?

A leave management system aids in tracking, managing, and recording leave requests and applications from employees. It is essential in any organization as it facilitates the whole process and eliminates the possibility of any error. With the assistance of this system, the organization do not have to worry about documentation of the leave data.

As mentioned earlier, taking a leave or applying for leave can be a long process. However, with the help of a leave management system, the processes become effortless and efficient. It makes sure that the employees’ time off from work is not affecting the functioning of the organization. Hence, a leave management system is something that every organization ought to have to ensure its smooth functioning.

Types of Leaves

There are different types of leaves available for teachers in schools. As different types of leaves are available, it would be hard to keep track of the records. That is where the leave management system comes into play and simplifies the process for the stakeholders.

If an employee wants to take leave for personal reasons for a certain period of time, they would apply for casual leave. It has to be approved by the concerned authority. Individuals usually take casual leave due to unforeseen circumstances.

Sick leaves can be taken when employees fall ill or have some health issues. When an employee has consecutive sick days that exceed a certain number, he or she may be asked to present a medical certificate. Sick leaves accentuate the importance of an individual's mental and physical health.

Even if employees take more leaves than they were entitled to, employees may still take a leave with a salary reduction, these leaves are called leave without pay. In the case of LOP leave, there is no such thing as a leave balance. These leaves are calculated during payroll processing and deducted from salaries as required.

With the leave management system, schools can seamlessly manage these leaves. Since there is a categorization of leaves, employees can easily choose the leave category and apply for the leaves. Likewise, schools can keep track of the type of leave that teachers and other staff are taking through the leave management system. It makes the process seamless for all the stakeholders.

Why Leave Management System is Important?

A leave management system is important to manage and track the leaves of employees in your school. In addition to this, it has a number of benefits that makes it important for schools to make use of a leave management system. The following features are provided by Teachmint’s leave management system to make the whole process simple.

Easy to Apply

Teachers or other staff in a school do not have to waste their precious time applying for leaves. They can easily apply for leaves within a few steps.

Status Updates

Status updates of their leave application can be easily accessed by teachers and other staff through the leave management system.

Easily Accessible

The staff members can easily access the system from anywhere and can apply for leave from different devices. It makes it easier for them to apply for leave and get approved on time.

Admins Can Apply

Administrators have the option to apply for leaves on behalf of teachers and other staff. There will be proper data with regard to the leaves of the staff and in this way, the smooth functioning of operations can be ensured.


A leave management system ensures the smooth functioning of schools. It makes the whole process involved in the application of leave more effortless and flawless. The employees can easily apply for leaves from anywhere and on any device. Moreover, they can know about the status of their leaves through notification and it saves a lot of time for them. Schools can make necessary arrangements to fill in the teacher’s absence. Hence, a leave management system is necessary for every school for its better functioning.

Suggested Read - Advantages of Automation in Education

Teachmint provides ed-infra to educational institutions. With our state-of-the-art lms portal, teachers can improve the teaching-learning experience. Our tools like user management help schools manage their everyday activities hassle-free.

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