School ERP - A Guide

School ERP - A Guide

  • Teachmint
    Teachmint

The Coronavirus pandemic has brought the world to a halt. Everything plunged into turmoil, from our personal lives to our work lives. Every sector and every industry were severely hit by this pandemic. The most affected area remains the education system. In a matter of weeks, the whole educational system had switched online. This change was difficult for both the teachers and students alike. But one thing that made the process smoother for the students and teachers is technology. Let us take a look at one such system, School Enterprise Resource Planning (ERP) software.

What is an ERP?

ERP is software designed to centralize all the academic and operational works of all departments of the school, including the day-to-day trivial activities. By using the ERP, schools can easily manage and keep track of administrative work, curriculum, attendance of students, financial work, teaching-related work, etc.

ERP also provides access to the centralized dashboard, containing vital consolidated information, to all the stakeholders. It improves communication between parents and the institute by informing them of all real-time activities such as attendance records and upcoming school events.

Essential features of school ERP

  • Keep track of attendance

To prevent the time-consuming practice of calling students and filling up attendance registers, ERP can be used as it allows the school authorities to maintain track of the studentsโ€™ attendance. The high-end ERP system can also send automated messages to parents informing them of their child's presence at school, ensuring their safety.

  • Remote access
    From the perspective of teaching and learning, remote access is a critical aspect. The remote access function in ERP will allow students to take class notes after the class concludes. This way they will have a more focused approach towards understanding the topics rather than note-making. This feature will help teachers to track the students' progress at home. Parents can use the parent portal to conveniently communicate and receive periodic updates on their child's performance and progress reports.
  • Management of fees
    School ERP comes with inbuilt comprehensive billing tools, using which the school's administration can conveniently track fees payment and dues. It also includes a secure payment channel that allows parents to pay school fees straight to the school's bank account with ease and security. ERP can also generate invoices that are sent automatically once the fees are paid.
  • Salary administration for employees
    Instead of using other technologies to keep track of data and process employee salaries on a monthly basis, schools can use ERP to store and manage employee salaries, attendance, qualifications, and other records.

Benefits of school ERP
With adversities come breakthrough innovations. ERP is a game-changer for the Indian education system. It has transformed the old-school approach of classroom teaching into a technology-driven digitized education system.

Here are a few of the many benefits that ERP provides to schools.

  • Better teacher and student bonding

It's becoming increasingly difficult for teachers to both educate and answer students' questions in fixed-time classes. ERP gives freedom to both teachers and students to interact beyond the class and resolve the issues or doubts. This feature is extremely beneficial to the students since it allows them to get all of their questions answered personally.

  • Bridges the communication gap between teachers and parents

In today's time, when generally both parents are working, they don't have time to frequently visit schools and learn about their child's progress. However, they can view their child's credentials and speak with the teacher about them using ERP from the comfort of their own home. As a result, communication and transparency between parents and teachers also improve.

  • Secures the school's data

All data pertaining to students, teachers, administration, or other staff are secured and centralized in ERP. The access can be given or withdrawn when needed from the stakeholders. Since the data is secure but accessible online, the chances of it being lost are remote.

  • Saves both time and money

Using the ERP system effectively can save money on everything from stationery to storage space. It also allows saving costs in communication because it is now not required for the school authorities or teachers to call and text parents to inform them of upcoming school events. When you combine this feature with the various other automation features, every stakeholder saves a significant amount of time.

Conclusion

ERP is empowering the Indian education system while also ensuring that our future generations can learn freely. ERP comes with numerous advantages like time-saving, cost reduction, and ease of use. ERP has also improved the level of teaching and learning and has simplified the time-consuming task of school management.