The Most Important Things to Look for When Selecting an ERP

  • Kurian Jacob
    Kurian Jacob

Enterprise Resource Planning is a system most organisations may be familiar with, but not many executives know how to deploy their resources in a way that ERP can integrate the business processes effectively. With the software applications provided by ERP, a company could implement a working pattern that enables cross-functioning. Every step taken here would be directed towards an advanced growth of the departments constituting the organisation. Competence is measured by multiple tools over the whole year, while the factors leading to the results are conveniently glossed over to cut down on the expenses.

Learning the process to efficiently manage it would be time-consuming but beneficial in the long run. Understanding the process beforehand will help you plan the production and services accordingly. Integrating the highly profitable departments with less efficient teams may seem like a bad idea to many businesses, but it is indeed a wise option as long as you have a top-end ERP at your disposal. ERP systems come in different varieties to help organisations connect with platforms to improve their working patterns.

It is important that you pay attention to the features that fuse every functional area of your company to make one streamlined process. Businesses require a steeling force such as an ERP system to enable fast data transfer across sections to ensure seamless operations. With multiple features of ERP facilitating an organisation's success, choosing the right one for your team could be quite taxing. Selecting the suitable tool for your business is not all about the purchase value but also the distribution of the features so that longevity is never an issue. Here are some of the most crucial aspects you should look for when selecting an ERP.

1.     Flexibility and Scalability of the Platform

Besides your personal needs and preferences on the platform, it also has several other features that you must consider for the growth of the business. The ERP system should also be well-updated to scale along with your business to meet your requirements. If you go for a sloppy ERP system to let the reduction reflect in the current overall expenditure, the purchase of another system would be due in a few months or years. Myopic business ideals do not give you insights into the market, meaning you must look beyond what you physically see in writing and performance. Unless you enjoy tweaking and working on the technology every few months, the flexibility and scalability of the ERP system need to be considered one of its most important features.

2.     Prompt Support and Remote Functionality

The last thing employees would need in this age of remote positions is having to limit themselves to their office spaces. Breaking such confinements have led to greater productivity, and the employees enjoy the system from the comfort of their homes. Since this work culture is being promoted everywhere, the companies need to look for those ERP systems that have remote functionality. Mobile-friendly ERPs would be a better option for companies with more than half of their employees working remotely. Make sure the ERP system also has a 24X7 customer service that can clear all your queries throughout the week without any in-house assistance required for the remote employees.

3.     Testimonials

If you are considering a purchase, you know what to look for when you are on the website. Reviews of current users would give you a clear picture of everything you can expect from the product. The ERP software vendor chosen by your company shouldn’t be reluctant to give you a list of the names of customers for reference. Once you have the contact details, reach out to them to enquire about the software and its applications in their organisation. Any of your acquaintances using the same system could also help you out before checking out the features of the test module.

4.     The Short-term and Long-term Costs

When you are shifting your attention to the expenses, do not look only at the money that is about to be debited from your account. Long-term implementation costs should be considered to avoid the accumulation of maintenance bills one or two years into the purchase. Go for the ERP systems that have been witnessing exponential growth and exhibit great potential, making the evolution of the symbiosis significant and mutual rather than one-sided.

5. Ease of Use

For a technologically sharp generation, nothing matters more than ease of use. Every user is looking for a customisable platform; so, you need only enumerate the features of those ERP systems that hold a secure platform with a seamless user experience. An ideal ERP system for most companies would be one that informs the users about all crucial events and developments in the various departments. Do not go for the ones with clunky schematics.

Takeaway

Upfront costs, paid reviews, short-term benefits, and personal requirements shouldn't be the only factors that drive a decision to purchase the software. ERP systems that comply with all the aforementioned quality standards can be on your final list.