Salient Features of A School Management System

Salient Features of A School Management System

  • Arya Vishwaroop
    Arya Vishwaroop

Introduction

A school management system can be defined as a platform that has been designed for the digitization and automation of the various academic and administrative operations of an educational institution. Such software will play a key role in the data management system of a school and allow the completion of jobs involving bulk data management effortlessly and flawlessly.

The best school management software would ideally be beneficial for all stakeholders:

  • Parents will be given the option to monitor the academic progress of their children.
  • Teachers can use it to make the process of conducting online classes much simpler
  • The school administration can keep track of online payments and other activities related to school effortlessly
  • Students can stay in touch with all their classmates from any given location at any given time.

A carefully designed school management software can help reduce the workload of staff, help both teachers and students save time, enhance data security, and enable cost reduction for the school administration. All these will eventually increase the cost-effectiveness and productivity of the educational institution.

Features The Best School Management Software Should Have

Given below are some of the features that a good school management software should have:

Student Information

Teachers can make use of the student database to get basic student information like:

  • Grades
  • Address
  • Information regarding family
  • Attendance
  • Homework
  • Discipline
  • Achievements, and so on

Almost all the information with respect to the students can be accessed easily using efficient school management software. In addition, details pertaining to the medical history, accounts, billing, etc. of the students can also be added by the administration. If student ID cards are turned into smart cards, access to details pertaining to a particular student becomes simpler than ever before.

Teacher Information

Having a rich database of students is not enough - there should be an equally accessible and robust database dedicated to teachers as well. It must be easy to view a particular teacherโ€™s class schedule, file reports efficiently, etc., and use their database to keep the details regarding class timings, student progress, and classroom activities in one place. Some of the advantages of having such a system include:

  • Teachers can log onto their database to access their records related to school, classroom, and/or student activities
  • Classroom reports and forms can be filled with relative ease using the school management software where almost all the information regarding the class can be duly updated
  • Teachers can notify parents quite easily about the report of the students once they are filed

Attendance Management

Attendance management is a vital part of classroom administration and it requires teachers to spend a considerable amount of time at the beginning of each class to keep a regular record of all the students who are present or absent in class on that day. Sometimes, it becomes difficult for teachers to manage the whole process of taking attendance and recording them with precision. In addition, manually marking attendance also means that there is room for error on the side of the teacher. However, Teachmint offers a viable attendance management software solution that makes life much easier for teachers. With Teachmint, worrying about mistakes while recording attendance and keeping track of proper student information is now a piece of cake.

Online Assignments and Assessments

Since every aspect of education is increasingly becoming online, it is only logical that assessments and assignments are also evaluated likewise. Teachers can even provide individual customized assignments to each student on the basis of their level of knowledge if they so require. All in all, it just makes the whole process of assigning and evaluating assignments and assessments extremely easy and convenient not only on the side of the teacher but also for the students. With Teachmint, teachers can tap into a pool of over 20 lakh+ readymade questions to create instant assessments for their students!

Report Card Generation

A Report Card is a representation of a studentโ€™s hard work throughout the course of a year and is the most anticipated report in an academic year in the life of a student. However, the teachers, as well as the school administration, find it to be a time-consuming responsibility, which is where school management systems come in. School management software can help school authorities as well as teachers to streamline the process of generating report cards by means of an interactive database. Using the available information about the performance of the class, attendance, and results of the students, the database completes the report card automatically. Teachers can review the same before finalizing the report and approve the report card, after which it is made accessible to parents and students with immediate effect.

Fee Management System

This is another paramount feature of a school management system. Fee management is one of the most vital components of the smooth operation of a school system, and any hindrances that come in its way can have a serious negative impact on a schoolโ€™s financial strength. Managing receipts and due payments, tracking several types of fees before applying them to the right student, preparing bills, etc can be a time-consuming process and difficult without the proper software to handle these different functions which are quite often required to be done simultaneously. This is where a robust fee management system is required. Teachmint offers one of the finest fee management software solutions out there, with distinct fee category distinction, fee installment management, timely reminders being sent, and so much more. This makes the whole process of fee payment completely hassle-free for both parents as well as the school administration.

Suggested Read: The Role of Educational Administration in School

Admission Management

Admission management is another area where school management systems can bring about a revolution. Hoarding bundles of files can now be conveniently replaced by putting all that data into a system. This method can help the administration access the data instantly whenever required. Such software is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the possible difficulties that can be caused by human errors and treats the new and old students differently on the basis of the information provided.

Transport Management

Keeping track of the transport system associated with a school is of prime importance for ensuring student safety and security at all times. With a proper transport management system, schools can keep track of the route taken by each student. An added advantage of such a system is that it also keeps track of students who have opted for school transportation without routes assigned to them. It makes sure that student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.

School Yearly Calendar Planner

An academic calendar is one of the basic needs of an effective school management software as it helps all the stakeholders stay updated about the events that are to take place in that academic year. These may include meetings, lectures, exam schedules, assignments, etc. Having a robust school yearly calendar planner makes sure that no stakeholder gets left behind with regard to events that are to take place.

User-Friendly UI

For the successful execution of any software, it needs to have an easy-to-use and well-designed user interface (UI). The UI should be designed in such a way that a person with the least computer knowledge should also be able to comprehend it and access the system with a very shallow learning curve. The software must also be customizable as per the requirements of the school.

Parent Communication

The parent app gives parents a level of control over their childโ€™s performance at school than ever seen before. It is available in different languages and is quite easy to navigate. The parent app even allows parents to keep track of multiple wards at the same time without even having to change applications.

Library Management

Keeping track of which books have been taken by which students were a tedious process, but not anymore. Library management systems are an integral part of school management systems as it reduces the job of librarians manifold. Teachmint offers an efficient library management solution where super admins can enter new resources and maintain the existing database with no difficulties whatsoever. Managing, tracking, and accomplishing library tasks and operations with just a few clicks is now a reality.

Conclusion

These are some of the most profound features of a school management system that makes the management of a school so much simpler and more convenient. Teachmint offers a very sophisticated and state-of-the-art school management software solution that will take care of all your school administration needs and make the lives of all the stakeholders all the more simpler.