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Importance of ID Cards in School


An ID card, also known as an identification card or identity card, is a card that has identifying data about the student for whom it was created. ID cards are a staple in today’s schools. There are hardly any schools in today’s world that do not issue ID cards because of the advantages they offer. Today, not only do educational institutions such as schools, colleges, universities, and private and public organizations offer ID cards to students, but they are also used in corporate companies for easy identification of students, interns, and employees.

Information on ID Card

ID cards are issued for both the students as well as the staff of an educational institution. It can be seen as a social security card tailored to the functioning of an educational institution like schools, colleges, and universities. The information on the staff ID card and student ID card is different. The ID cards that are most commonly used as a frame of reference are as follows:

  • Aadhaar Card/Social Security Card
  • Voter ID
  • Driving License
  • Passport
  • Ration Card
  • Birth Certificate

Student ID Card

A student ID card is used by students to prove their identity at their school. Student ID cards have a photo of the student and their basic information like the name of the school followed by its address. This is elaborated further below:

  • The name of the student
  • A recent picture of the student
  • The name and phone number of the guardian of the student
  • The student’s residential address
  • The blood type of the student
  • The admission number of the student

Staff ID Card

The staff ID card is worn by the teaching and non-teaching staff of the school/college/university, and it is more or less similar to the student ID card in purpose. However, the details given on the staff ID card are different from the details that can be found on the student ID card. These are the details that you can find on a staff ID card:

  • The name of the staff member
  • A picture of the staff member
  • The employee ID of the staff member
  • The role they play in the educational institution
  • Emergency contact number

Advantages of ID Cards in School

Now that the purpose and types of ID cards in schools have been clearly demarcated, it is time to move on to the importance of ID cards in school. This is especially important because there are a lot of students who forget their ID cards at home and regard it more as a menace than a useful tool. Given below are some of the reasons why ID cards are important for the operation of schools:

All the Relevant Information in One Place

The first and foremost reason why ID cards are so important is that all the relevant information associated with a particular student or staff member can be found in one place. This is important because all the relevant information needs to be handy in case something important comes up, which will be explained in detail in the next point.

Helps in Emergency Situations

As mentioned above, the benefit of having all the relevant information of a stakeholder of the school is that it can help people when it comes to emergency situations such as medical emergencies. For example, if a student got into an accident at school and was in need of blood, as a part of immediate first aid, they could be given a blood transfusion if the student needed instead of calling the guardian of the student to inquire. So it is important that the student carry their ID cards at all times.

Improves Security

Security is a prime factor when it comes to the success and smooth operation of a school. There are students of all ages and their safety should be the school’s top priority. How does the ID card help in improving security? ID cards can be used within the framework of an integrated school platform to make sure that each and every student present and absent are accounted for. This can further be extended to include attendance management as well. As the ID card can be used as a means of improving the security of the school, it can also be used as a means of keeping track of students and keeping track of students.

Easy Visitor Profiling

Another runaway effect of having an ID card system in place is that it helps in identifying who is not part of the school and who is. Visitors and school staff can be easily identified and as a result, the management can deal with either type of people accordingly. There are certain parts of schools where visitors and students are not allowed, and this type of demarcation is important to let only authorized personnel inside such premises. The visitors may be given temporary ID cards for this purpose.


So as you can see from the above advantages, it is imperative that every school should have an ID card system in place. However, creating an ID card system from scratch can be quite labor-intensive and time-consuming. The easiest solution would be to use an ID card generation mechanism. Teachmint offers schools the chance to generate their own ID cards effortlessly by simply adding the relevant information within the given template, hence reducing the time and effort required to do so. Find out more about Teachmint’s integrated school platform solutions today!

Suggested Read - How to Choose the Best Integrated School Platform

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