Admissions are open! While the statement fascinates students aspiring to get admitted to their desired institutes, it alerts the school administration staff of the massive quantity of workload they are likely to obtain.
However, if you belong to the admission regulation staff, you need not fret because Teachmint brings forth an amazing technology for admission management. Recently, an increasing number of schools are going with this system for easing up their admission process and giving parents and their staff a new experience with the admission procedure.
The system works like magic, and with the advancement of technology, parents can easily fill out admission forms from anywhere. It is important to discover the key benefits of admission management systems before shortlisting a solution.
What is an Admission Management System?
The Admission management system is online software that streamlines the admission procedure. The system works not only for schools; educational institutes like colleges and universities also benefit from this system. This system is designed to make the admission procedure seamless. From filling out the application form to submitting the admission fees, Teachmint’s management system is very user-friendly and transforms the entire process.
Parents get amazing benefits from using the system. For example, if both parents are working, they can easily fill out the application form via using the system from any location. This system is completely time-saving, cost-effective, and saves human resources. Moreover, the system maintains complete transparency for the parents. They stay updated on the current developments of their application and find it easier to follow up with the school authorities.
Why is Admission Management System Important for Schools?
An effective system for managing the admission process is one of the most beneficial software for schools and other educational institutes. It makes the complete admission procedure smooth for parents and management staff. It reduces the paperwork, enhances the admission procedure's efficiency, and improves communication with the parents and students.
There are many reasons for schools and educational institutes to go with this kind of digital system for handling their admission process. But, one of the main benefits of admission management systems is that it increases the efficiency and accuracy of the admission procedure. However, this system makes the whole admission procedure streamlined for both sides. While admission sessions are extremely stressful for both parents and the management staff, it is also a very busy time for parents.
The admission procedure includes distributing the forms, filling forms, collecting forms, data entry of student's information, shortlisting the students, and so on. The software created for admission management saves a lot of time and effort for school management and parents. It frees up their time and helps them focus on other major tasks.
Sometimes, miscommunication occurs in the manual admission process due to many application forms. But, using an effective and automated system for admission management, the communication between the management team and parents is settled and clear. The system always puts transparency ahead so that the parents and management staff are on the same page with respect to the advancement of the admission application, reducing miscommunication.
Why Choose Teachmint?
Teachmint provides the best ERP solutions to educational institutions. The Teachmint's system for admission management includes amazing features that will help the schools simplify their admission procedure. School management uses this software and provides a hassle-free experience to parents and students. The Teachmint system has unique features, including:
No Unlimited Calls
The Teachmint solution for admission management has amazing features where parents get all the updates on their mobile via the Teachmint app or SMS. Now management staff need not make multiple calls to parents for application formalities. The software offers relief to parents by giving them real-time updates on their applications.
Secure Data Management
The system offers secure data management to the school and parents. During admission time, schools have huge amounts of student data, and securing the data in one place is very important.
Now say goodbye to paperwork with the advanced software for admission management. It considerably decreases the tonnes of file work. Through the digital system for admission management, parents and teachers work online, saving paperwork costs and energy. Moreover, when schools go for digital versions of data storage, they stand in a better position for quick data retrieval and other relevant actions.
Streamlined Admission Process
Teachmint's system for admission management makes the admission procedure simpler by putting the admission procedure on automation. Now parents do not need to stand in long lines for long hours. They can fill out the admission forms from the comfort of their homes with just a few clicks. Through this system, parents can easily track their application status, pay fees through the different payment gateways, and easily upload the required documents. It not only saves time and human resources but also speeds up the admission process.
Why is Admission Management System Better Than Traditional School Admissions Management Methods?
We all know the school admission process is so long, but technology has become very fast. The advanced technology streamlines the admission process. One of the best solutions is having a system setup for admission management. This system is one of the modern techniques for schools to manage their admission process with ease.
The digital and automated system for admission management is software designed to streamline the whole admission process. For example, making data entries, managing the student's documents, etc. Admission management software rotates the admission process over the traditional process 360 degrees.
Challenges of Traditional Admission Management
The digital system for admission management enhances the efficiency of the work. When we talk about traditional school admissions management methods, it includes the manual process. Traditional admissions management is time-consuming and inefficient. Managing the admissions process, organizing documents, and calling for follow-up with the parents for each application takes a lot of time and resources. However, this system automates the admission process and decreases the work pressure for the management staff.
Manual admission procedures have chances for huge errors due to some reasons. For example, wrong data entry, typing mistakes, loss of student documents, or it is quite possible for miscommunication between management staff.
Communication becomes challenging for the staff and parents during the manual admission procedure. In the exchange of documents and verification, management staff and parents need to get in touch. It takes a lot of time and energy to call each parent when there are a number of admission applications.
Admission Management System- A Boon for School Administration
This system comes with promising features. It is best for managing the student's data and collection of documents. All the admission data will be secure and accurate in the digital data storage of the system. In fact, management staff does not need to repeatedly call the parents for the application status. Parents will receive all the updates through the software’s messaging feature.
Moreover, when given access by school admins, parents can easily upload their documents to their dashboard. They can check out the list of required documents on the portal. Moreover, the school admins can send reminders to concerned parents/students in case of any pending submissions of documents. Management staff easily track the status of the application document submit status, ensuring clear communication and not leading to confusion.
Benefits of Admission Management Systems
This kind of system is beneficial for parents and schools as well. When we talk about schools, the system has many benefits. It improves the efficiency of the admission procedure by making all the important processes automated. This system improves data management, streamlining all the important steps, increasing transparency, and securing the data.
An effective system for admissions is beneficial not only for the school but also for the parents. It is very convenient for working parents to fill out the online admission form while working at the office. Parents can easily access the system anywhere, from any electronic device, like a mobile phone, tablet, laptop, PC, etc.
It eliminates the time to visit the schools physically. Parents will easily get real-time updates without calling the school management repeatedly. This system will send the sms for the update of their admission forms. Moreover, parents can easily scan important documents from their mobile and upload them to the dashboard while sitting at home.
Therefore, the system is completely win-win for the schools and parents. It makes the whole process smooth and improves work efficiency. Let's explore the amazing benefits of admission management systems for schools and parents.
Smart Data Management
Admission management is the most useful software for schools, and as we learned above, schools are advised to use it for many reasons. Data management is one of the major reasons to use admission management or the best benefits of admission management systems. We all agree that schools collect important data during their admission sessions. It is very important to secure admission-related data even after admission.
Most schools have different branches, and getting all branch data in one place becomes very challenging. In other words, it may lead to human error while making the entries in excel sheets. It also takes a lot of time, energy, and human resources to put all the data into excel. It also leads to data loss, and schools can afford to lose such important data.
All these issues are easily resolved when schools take a step ahead in advanced technology and shift to the digitalised way for admission management. This system makes the work easy for management staff by almost 85%. This system allows the schools to collect all the data at one centralized location, and staff can easily access it from any location. Moreover, all the students collected data will be secure, and there is no need to do data entry management. They can easily search for any student information on the dashboard of the software.
Effortless Tracking of Application
Admission application tracking! So such a time taking process, right? These systems for managing admissions have magical benefits for parents and management staff. We know that tracking the admission application is very time-consuming, visiting school repeatedly, making unlimited calls, and so on. But, the system created for admission management is the medicine for this pain. Parents can easily track their application forms through this system by sitting at home or in their offices. The system's sms update features inform all parents and give them updates regarding their application status.
It is not only best for parents, and it is more useful to management staff who need to update hundreds of parents daily via calls but now, no more calling. This system saves a lot of time and energy, and school management can speed up their admission procedures. The benefits of admission management systems also give parents transparency, reducing their anxiety and stress. However, this system is completely secure, and parents also feel relieved that their child's information is secure via the digital system. Parents will get real-time updates from the school and can easily focus on the other major tasks.
Cost-effective Admission Procedure
This system leads to a cost-effective admission procedure for parents and teachers. Some parents are working, and for them collecting the form from school or taking out the printout leads to an all-time taking process. In fact, school management also prints hundreds of admission forms like admission applications, parent information forms, any sibling form study in the same school, and so on. But, this automated system for admission eliminates all the paperwork like printing, filling, posting, etc.
This system also saves time for management staff by doing the data entries, making unlimited registration for follow-up records, etc. It also reduces major human error in the admission process. Sometimes while doing the data entry, loss of application, typing mistakes, or incorrect information are easy things. Schools are advised to go with a digital system for admission management and an error-free admission procedure to avoid such errors.
Schools can also cut out the additional staff cost using the digital system for admission management because it makes the admission procedure easier by up to 90% for teachers. This system also streamlines the whole admission process in managing the application more effortlessly. Staff can easily focus on other tasks like handling inquiries and providing support to the existing students. Therefore, this system also helps parents reduce travel costs after filling out the form via the digital system. Parents do not need to physically visit to submit the form.
Smooth Admission Procedure
All parents and management staff always want a swift admission procedure. Earlier, admission procedures were time-consuming and hectic. Parents can easily submit their application forms online via the system using any digital device, and teachers can evaluate them according to the terms. Working parents can easily fill out their forms online, saving time and energy rather than visiting the school physically.
These systems help schools make decisions quickly because they can analyze school applications faster. There is no need to type the data in Excel and make a record. This system automatically communicates with the parents, and they will get all real-time updates through the portal/application. Parents easily fill out the admission fees online with different payment gateways.
However, this system reduces manual communication, and teachers are also free from calling parents for long hours. School management easily tracks their admission data in the system, like the number of applications they got. This system helps the staff to work more effectively and reduces the time and energy in managing the applications.
When we are talking about the amazing benefits of admission management systems, then we can't forget this remarkable feature, i.e., user-friendly. Parents easily fill out their admission forms and all the necessary details about their children. The system is very user-friendly for parents to use it. They can effortlessly access the system from any device, like a desktop, computer, laptop, tablet, or smartphone. They can proceed with the admission process by sitting at home rather than waiting in lines to submit the form.
However, parents will get the admission automated fee reminder from the system via their sms feature. They can pay the admission fee by sitting at home with different payment gateway options without visiting the school in person. Parents get all the updates about their application form, like verification done for the documents, admission fee payment updates, etc. This leads to help parents in getting up to date and reduces the number of calls to the schools about admission application updates.
Moreover, the admission management system also provides full support to parents if they get stuck at some point. Parents can easily get chat support and email support via call. They can ask about their concerns, or in case they want to know something about the new management system for admissions. It makes parents more comfortable, especially working parents, and helps reduce their stress about the admission procedure. So, this also comes in the major benefits of admission management systems, which greatly help parents and schools.
Enhance Accuracy of Work
The automated system for admissions is best for the school and parents because it eliminates human error. When manual admissions take place, there are high chances for typing errors. Now the admission management system automates the admission procedure, reducing the cause of data entries. This system also helps the management staff to streamline the work. However, it saves time for data entry and requires no extra human resources.
Most parents get irked when they fail to get proper updates on their application forms. But, this system gives a real-time update to all the parents regarding their application status. Parents can easily track their application, leading to clear and less miscommunication with management staff.
In today's digital era, everything is paperless, and with highly advanced technology, school admissions can also go paperless. The digital system for admission management is designed to be completely paperless. It is beneficial for parents and schools as it is very cost-effective. Parents can easily fill out the admission forms online without printing them and visit the school in person. There is no need to visit the school to collect the admission form and then submit it. This system completely eliminates the need for paper and makes the process faster.
Moreover, there is no need to print out or make copies of the relevant documents for the admission form. Parents can scan and directly upload them to their online dashboards. However, schools also have more benefits from this amazing feature. They do not need to maintain numerous document files. In traditional settings, maintaining files and thinking about where to store them is a primary concern. But, the digital system for admissions safely stores all the data securely, and management staff easily get all the student information with just one mouse click.
Is the Admission Management System an Attractive Marketing Plan for Schools?
Yes, the admission management system is one of the most attractive marketing plans for schools nowadays. There is huge competition in the school industry, and every school wants to be a leader. This system makes the admission procedure more efficient. Parents prefer schools that are more into technology and have streamlined admission procedures. This system provides parents with a more seamless and hassle-free experience. This system reduces the huge amount of paperwork and long processing of admissions. It also saves time for both school staff and students.
The digital system for admissions speeds up the admission process, which is preferable for parents and students. Parents become difficult to handle in manual admission because of unlimited parent calls regarding their application status. When the school offers the result fast and makes the admission procedure smooth, it satisfies the students and parents.
Well, it is important to notice that the system is not only an attractive marketing plan. It brings a major change in the admission process for the betterment of the procedure. It really helps many working parents who find it difficult to visit the school in person and get their children admitted.
An admission management system has numerous benefits for educational institutes like schools, universities, and colleges. This system best gives parents and educational institutes a new admission procedure experience. This system automates the admission process and reduces the management staff's work pressure. It reduces management work and the parent's stress for the application status.After learning so many benefits of admission management systems, why should you not try this? Get your hands on advanced technology and make your schools the leader in the market.
Learn more about Teachmint plans here.